Book a Society Meeting Space at Stampex at the BDC

To book a Society Meeting Space at Stampex at the BDC 2023, please complete the form below.

If you are looking to book a stand or table top, or are enquiring about a Roundtable space at Virtual Stampex, please contact the office for more information.

Society Meeting Space Info

Society Meeting Space at Stampex 2023 is different from previous years. We are now providing space for societies on all four days of the show, and we have spaces with and without AV equipment.

Please refer to the Society Meeting Space information page for more details on what is included in your Society Meeting Space hire, availability and pricing, and wristband info. Society Meeting Space Information page.

All Stampex 2023 meeting room hire bookings must complete the form below which includes your hire contract. Please read all information carefully.

Society Meeting Space slots are hired on a first come, first served basis. Please note that the meeting space booking must be paid in full by the date stated on the invoice, otherwise the meeting room will be re-opened for others to book.

We will operate a waitlist when we reach capacity. The PTS will monitor this and seek to create new space options. We want everyone to be able to make the most of Stampex!

Please make sure you are signed up to the Stampex Newsletter and following @ptsandstampex on Facebook, Twitter, Instagram and LinkedIn to stay up to date with Stampex news.

If you have any questions or queries please contact Helen: office@thepts.net

Stampex at the BDC 2023 (27th - 30th September)
Society Meeting Space Booking Form

Name of your Society

Your Name

Primary Contact Email Address

Please state what meeting space you'd like - Date, Time, Location. All information is available at stampexinternational.com/societymeetings

It is up to the meeting space hirer to obtain appropriate insurance (for any item values, public liability and other aspect relevant to specific business practices) for all areas of responsibility. The Philatelic Traders' Society Limited accept no liability for meeting room misfortunes. All vehicles, goods, equipment and alike are brought into The Business Design Centre at your own risk. By ticking this box you are confirming that you will have the adequate insurance cover for your needs during your meeting space hire.

For Society Meeting Space hire cancellations on or before the 26th July, your hire fee will be refunded, minus a £25 processing fee. For cancellations of after the 26th July, full hire fee and any invoiced extras will be retained. In the case of a stand cancellations after the 26th July, where the Space in question is resold, the PTS may refund a higher % of the remaining invoice balance at its discretion. By ticking this box, you accept the cancellation policy outlined above.

By ticking this box, you are confirming that any areas of risk associated with your Meeting have been assessed and that necessary actions have been taken to avoid a risk being realised. By ticking the box, you are also confirming that any areas of risk that you have identified have been shared with The Philatelic Traders Society Limited at the time of contract and that you agree to sharing any new risks identified with The Philatelic Traders Society Limited in a timely manner, no later than the 31st August 2023. The Philatelic Traders Society Limited reserve the right to decline your application for a space should any risks be deemed unacceptable.

Your Signature

Thanks for submitting your booking form. The team will be in touch soon.

Book a Society Meeting Space at Stampex at the BDC

Stampex at the BDC 2023 (27th - 30th September) Society Meeting Space Booking Form

Stampex at the BDC 2023 (27th - 30th September)
Society Meeting Space Booking Form