We've got everything covered. But if you have any questions, just ask! We are here to make your Stampex Experiences as smooth, enjoyable, and as successful as possible. If you have a good show, we have a good show!!

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Furniture/ Extras hire

• The Booking Form for furniture and extras will be made available in Q2 2025.

• To assist with credit card machines and other internet based stand holder business activity, we will be installing a show wide Wi-Fi Openzone. Please check that your credit card company/ payment gateway provider allows the use of a “public” Wi-Fi else you may need to book your own dedicated wired connection.

• The PTS gets a discounted rate on the catalogue prices for additional furniture so let us know what you'd like and we will get a quote for you. You can browse the catalogue here: https://www.creativehire.co.uk/hire-exhibition-furniture/ Please place your order for additional furniture before the 31st August 2025.

• Any changes to furniture/ extras hire need to be sent to the office before the 30th September. Changes made after the 30th September are subject to a £15+VAT admin fee.

 

Brochure Space

• Brochure Space will be available on our new reception area, and on tables as visitors enter the show. Spaces will be allocated first to those who took brochure space in 2024, then on a first come first served basis. 

 

Stand Holder Passes

• Please provide a list of all stand holder passes you require to Helen via email (office@thepts.net) before the 1st August.

• Passes will be shipped to your team ahead of the show.

• If you or one of your team members do not have a pass, you will not be granted access to the venue.

 

Graphics

• Graphic Design Support: Barry at Curiosa is busy doing all of the show’s branding but if you need some help with graphics (for your stand, promotions, or otherwise), please give him a shout. Contact via email: curiosa.arts@gmail.com

• Onward Design: We are seeking special rates for printing of graphics from the on-site design team of you require shell scheme, glass counter or other prints products. We will provide more information in Q2 2025.

 

Marketing your attendance at the show

• Images/ banners for the show will soon be available here: https://www.stampexinternational.com/marketingmaterial

• We also have “Meet us at Stampex” stickers available for you to use on outgoing orders/ invoices/ envelopes/ price lists etc. Please let us know how many you’d like and we will send them out to you.

• Please make sure that marketing@thepts.net is on your distribution lists, and please tag us @ptsandstampex if you are posting Stampex promotions on social media so that we can help share your news.

• Here are some to tips on how to market your attendance:

  • Schedule newsletters to be sent out prior to the event to highlight to your audience that you will be at Stampex. Top tip! Ensure people visit your stand by offering them something to collect / get when they visit you. This could be taking pre-orders, offering a catalogue or price, discount when they spend over xx with you, entry to a competition, reveal of new stock, specialist advice etc. Try to send out at least three communications to your audience around 6-8 weeks before, 2-3 weeks before and 2-3 days before as a reminder.

  • Contact any stamp clubs or societies you work closely with is also a good way of engaging good collectors with your brand ahead of the show.

  • If you have a social media account for your business, post regularly on the run up the show. You can post across all sorts of topics including what’s happening at the event, what stock you are taking, who will be there from the company and advice on why meeting you face to face is better than online/ over the phone. Why not snap some videos as well! And don’t forget to tag us in your posts @ptsandstampex and we will repost.

  • Place a Stampex banner or logo on your website with a direct link through to stampexinternational.com. Even better, create a special page or blog on you website so that your stand stands out! Remember to add your stand number, and state the time and dates for Stampex this year. Remind collectors that the show is free to attend on all four days with no need for pre-registration.

  • Leaflet templates are available if you want to print these off to add into any physical mail shots you are doing, or if you wanted to drop them into your local stamp club or fair.

  • Don’t forget to share any stories, stock information, offers, photos or other marketing promotions with the PTS Team so that we can promote you further across our own social channels and Newsletters.

 

Porters

• If you require help moving boxes/ material to and from your vehicle, we have a porter available from approximately 13:00 – 19:00 on Tuesday, and 16:00 – 20:00 on Saturday. The porter’s time will be allocated on a first come first served basis so if you would like to secure some of their time, please let the office know. If you would like to enquire about having your own dedicated porter, for a specific time, please contact the office for a quote.

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Stampex 2025 Patronage

• Further support the show by becoming a Patron of Stampex this year and receive a pin badge to wear! Learn more. 

 

Opening Hours & Events

• Hours for stand holder access to floor.

Tuesday: stand holders will be permitted on the floor from 13:00 – 20:00 (TBC but likely loading bay accessible from 12:00 to 20:00, and for those coming in through Staircase E from the forecourt, you will be granted access from 13:00)

Wednesday: 08:00 – 18:30 (loading bay open from 08:00 - 10:00)

Thursday 08:00 – 18:30 (loading bay closed)

Friday 08:00 – 17:30 (note AGM details below) (loading bay closed)

Saturday 09:00 – 20:00 (loading bay open from 08:00 - 10:00 and 14:00 - 20:00 but lift marshalls only available from 16:00)

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• Access to the loading bay is on a first come first served basis. If you arrive before 1pm, or if the loading bay is full when you arrive, you may be asked to wait on Liverpool Road until there is space for you to enter. If you are using the front entrance to bring items in, you may park on the forecourt and may be asked to use Stairwell E rather than the main foyer entrance to the BDC. We are providing the BDC Team with a list of all Stand Holder names so when you arrive, just state your stand number/ name, and they will let you in. You do not need to provide a registration plate ahead of the show for the loading bay.

• If using the loading bay, many of you will be guided to the lower level which will give you easier access to the central Gallery Hall/Bay/Atrium level lift (https://www.businessdesigncentre.co.uk/visitors/loading-bay/)

• On Saturday, if you wish to bring your vehicle into the loading bay before the show opens, you may do so. Spaces will be allocated on a first come first served basis.

• Pack down: This is a reminder that stands must not start to pack down before 16:00 on Saturday. If a stand is found to be packing down early, they may be fined £250.

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• Opening hours to the public for Stampex at the BDC 2024 23rd - 26th Oct 2024​: FREE TO ATTEND ON ALL FOUR DAYS WITH NO PRE-REGISTRATION REQUIRED. Visitors will be able to walk straight into the show.

Wednesday: 10:30* – 18:00

Thursday: 10:30 – 18:00

Friday: 10:30 – 17:00

Saturday: 10:30 – 16:00

*Entry for PTS Members from 10:00

No need for tickets, wristbands, or pre-registration.​

• The PTS AGM 2025 will take place on Friday 24th at 17:15 at Jack’s cafe at the BDC (same level as Gallery Hall) and will also be available on Zoom.​

 

Glass Panel Advertising Space and Additional Show Space

• If you’d like to add further branding to the show, we still have some glass panel spaces available around the balcony, and a couple of unmanned spaces on the Atrium level where you can put additional brochures/ a pop up banner/ freebies for visitors to take home etc. Get in touch with Suzanne/Helen if you’d like to bolt some extra space on (from £240+VAT)

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Wire Cages

• If you have hired a wire cage (or two!), you will find it, with your stand name attached to it, in the designated area in the Loading Bay (near Gallery Hall lift). Please return your cage to the area after you have set up. We will secure all the cages together so please make sure all cages are off the floor before the show opens at 10am on Wednesday. On Saturday, cages will be unlocked at 4pm. Collect your cage, use it and the return it to the designated area before you leave. We are not operating a deposit scheme this year but if your wire cage, with your name on it, is not in the designated area at 8pm on Saturday, you will be charged £220+VAT for the missing cage.

 

Table Cloths

• Table cloths for all 6ft tables on all stands/ spaces are provided – you do not need to collect these. Please leave them folded on your tables at the end of the show. Thank you. We will have a few space table cloths which you can collect at the new Welcome Desk.

 

Paper Bags

• We will have Scotchban Greaseproof Paper Bags for anyone that wants them at Stampex. They are 10 inch x 10 inch. They are unbranded but we also have thousands of Proud PTS Member stickers available so you can fold over the bag and stick your PTS Shield to seal it.

 

Marketing your attendance

• Our ads are all now running - yep! We started them in November 2024! Please share any you see on your own channels!

• Remember to tag us in your posts, include us in your mailings, and share any information with us about special offers, new stock, experts you’ll have on your stand etc. so that we can push your news out to thousands of collectors ahead of the show. More ideas below on how you can boost your exposure as a Stampex stand holder.

 

Best Dressed Stand

• We trust you are working on how you can make your new stand stand out! The Best Dressed Stand judge is a secret but they will decide on the winner and a couple of runners up based on the stand they think is most welcoming, attractive, professional, full of material, and engaging. Only Suzanne and Helen and the judge (obviously) know who he/she is. We wish you all the best!

 

Display Your Way

• Do you or one of your team or clients have an exhibit or display they’d like to share at Stampex? If it’s something that is already in an electronic form, or can be scanned, we can host it.

• Display Your Way is a new attraction (piloted at Virtual Stampex) that enables collectors and exhibitors from around the world to showcase their exhibits, drafts, collections, and creative display techniques. There are no rules, but displayers can receive feedback and recognition through our People’s Choice Award. And importantly, these displays can inspire visitors to turn their collections into something more structured, or more compelling as a story, to share with others. Removing barriers such as frame hire fees, set up logistics, security and preservation, and even travel, Display Your Way consists of large touch screens (including an accessible screen) where visitors can browse a wide range of exhibits and displays.

• There are no rules so have a think about how you might display something inspiring and interesting at the show.

• Contact the office if you want to display at Stampex on our new touch screens!

 

Insurance and Risk Assessment

• As part of your Stand Hire contract, you must ensure you have the appropriate insurance for your stand or space hire and that you will advise us of any risks you have identified with regards to your stand/space/property at the show. If you are yet to provide us with your risk assessment, please forward to office@thepts.net before the 7th October. Please note that you may be asked by the PTS or the BDC to show a copy of your insurance policy or risk assessment.

 

Wi-Fi Access for stand holders

• To assist with credit card machines and other internet based stand holder business activity, we will be installing a show wide Wi-Fi Openzone. Instead of using the free BDC Wi-Fi, you may use this dedicated Wi-Fi. Search for “Wi-Fi Name: Stampex Stands”. The passwords for stand holders will be provided nearer the time. To help ensure all stand holders can use this Wi-Fi, we do ask that you only use this Wi-Fi for business use. We ask that this password is not shared to help ensure stand holders have the Wi-Fi speeds they need. Collectors can use the Free BDC Wi-Fi if they need Wi-Fi access.

 

Stamp Active Vouchers

• Youth Charity, Stamp Active will be giving vouchers to fifty youngsters U18 that attend Stampex, worth £20 each, to spend with dealers at Stampex (limited to 50 youngsters). If someone wishes to use a Stamp Active voucher with you, you can decide if you accept this, but please be assured that you can “cash in” the vouchers with Stamp Active after the show. For more information, please contact the Stamp Active team.

 

Other shows taking place at the BDC

• In addition to offices, meetings and conferences taking place around the venue, other shows and tenants will be making use of the venue at the same time as Stampex.

• We ask that you are considerate of other exhibitors and visitors at the BDC, in particular:

  • Use the loading bay, Gallery Hall lift, and designated staircases rather than main entrance and public lifts during set up.

  • Keep noise to a minimum, particularly on the Gallery Bays overlooking the Mezz level during set up.

 

Contact during the show / New Welcome Desk

• Although there are no registrations/ tickets for this show, someone from the PTS Team will be available at the new Welcome Desk (at the main Gallery Hall door entrance) for the duration of the show. If you have any questions or issues to raise during the show, you can find one of us there. You can also contact a member of the BDC security team who have a direct line to someone from the PTS Team.

 

Your Safety

• Please be mindful that the BDC venue will be being used by other contractors during our tenancy. Please take extra time to look and listen for any hazards. In particular, please take extra care whilst you are in the loading bay or forecourt space amongst moving vehicles, whilst operating wire cages, and whilst working amongst contractors using equipment such as forklift trucks and pallet pumps. Be mindful of trip hazards such as cables, table cloth edges, materials blocking aisles etc. Take extra care when lifting boxes or materials. If you need any help lifting or moving anything, please come to the Welcome Desk where we can allocate you a porter or find additional support for you. We recommend you bring a water bottle with you, drink water regularly, and keep this topped up using the free water top up stations around the BDC. You may also wish to bring hand sanitiser with you. We know that Stampex can be an exciting event and emotions can run high – take fresh air breaks and stretch your legs whenever you can.

 

First Aid

• We have dedicated first aiders on site. If you or someone near you requires first aid, contact the nearest BDC representative who will have a walkie talkie with a line to the First Aid team. Or go to the Welcome Desk. Alternatively go to the Front of House Team at the BDC in the main entrance lobby.

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• Please remember that the BDC sits within the Ultra Low Emissions Zone. More info here: https://tfl.gov.uk/modes/driving/ultra-low-emission-zone

• If you are shipping materials to the BDC, please make sure you mark these as follows: Show: Stampex International, c/o Venue Services, The Business Design Centre, 52 Upper St, London, N1 0QH, UK. Some websites list this address under “Venue Services” on the drop down.