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Book a Stand

Please see the Floor Plan below for a view of where your stand will be situated. 

Stands/ spaces still available for booking are:

Stand A0

Stand Hire Price: £1,375 + VAT

5m Terraced Stand (2.5m deep), Part Shelled Stand Open Space. Side shell is provided between stands and fluorescent strip lights are included on grid across stand frontage, but there is no backing shell. You may still stick posters/ materials on the walls and frosted glass using white tac. This stand is at a fire exit route so visitors may not be able to cannot stand along the full exit side. We would therefore recommend this space be used in a more open plan design. 

Stand A2

Stand Hire Price: £1,750 + VAT

2.5m Corner Stand (2.5m deep), Part Shelled Stand with Glass Counters or Open Space. Side shell is provided between stands and fluorescent strip lights are included on grid across stand frontage, but there is no backing shell. You may still stick posters/ materials on the walls and frosted glass using white tac. 

'Dealer for the day' Pitch P1 & P2

Stand Hire Price per pitch per day.

Wednesday: £300+VAT, Thursday £250+VAT, Friday £200+VAT, Saturday £175+VAT

A new space for PTS Members who want to give Stampex a try, just for a day or two. 1.5 x 6ft Client Facing Tables, 3 x client facing chairs & Backing Table/ Chair.  You may still stick posters/ materials on the walls and frosted glass using white tac.

Prices:

Unmanned Space UB and UI

Space Hire Price per space: £250 + VAT

This space can be used for marketing. It is unmanned. The hire includes a 6ft trestle table and Table cloth and space for a pop up banner.

 

Unmanned Space UC, UD, UG and UH

Space Hire Price per space: £275 + VAT

This space can be used for marketing. It is unmanned. The hire includes a 6ft trestle table and Table cloth and space for a pop up banner.

Contact the PTS Office today to book your stand! A 30% deposit is required upon booking. Please see the Stand Hire Terms and Conditions below.

You must be a PTS Member to book a stand or take advertising space. Not yet a member? Apply today.

What is Stampex at the BDC?

Stampex is organised by The Philatelic Traders’ Society and is proudly sponsored by Spink. It is the largest philatelic collectibles fair in the UK with International exposure. The Stampex brand is also recognised globally through its Virtual and Online offerings.

Stampex at the BDC is hosted in central London, the show brings the philatelic community together, welcoming businesses, societies, exhibitors, influencers and hobbyists from all over the world.

The four-day show gives people the chance to enjoy the hobby, learn something new, connect with friends, and add items to their collection, or enquire about selling a collection.

The show is open to all, but to protect our visitors we only offer marketing and stands/tables to PTS Members. All our PTS Members are referenced prior to being welcomed into the society.

Photos from Stampex

Note that Stampex 2024 at the BDC will take place in the Gallery Hall/ Atrium/ Bays, not the Mezzanine/Village Green

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Join us at Stampex 2024

We would be delighted to invite you to join us at the show. 

We have several opportunities available including creative spaces, open stands, shell schemed glass countered stands, tale tops and Gallery Bays. We also have unmanned space available for marketing, and general creative promotional spaces around the show.

Stand hire prices start from £1,000+VAT, and Table Top area prices start at £640+VAT for the full four days. Unmanned spaces start at £250+VAT.

What's included

Your stand hire, table top hire, partnerships and promotional space booking means we can provide:

• The floor space at a world class venue over 5 days – and shared use of highly professional and clean reception, toilets, loading bay etc.

• Standard furniture and lighting, including glass counters, shells scheme, tables and chairs for Stands, and tables, chairs and table cloths for Table Tops

• Free wifi-zone for stand holders

• The teams who help set up the stands – furniture, counters, shell scheme, flaps, digital boards etc.

• Stand signage for your stand

• Show wide graphic design time and printing and team to put everything up

• Organisers time including BDC Project Manager and Helen and Suzanne. We also have BDC Marketing and Communications Team Time who will help us promote Stampex across AngelBid and VisitLondon (LondonPartners)

• Front of House team, Show Security and First Aid Staffing

• A Stampex International Website we host and keep updated as well as links to different Event and Philatelic sites

• An all year-round PTS Stampex Newsletter promoting the Stampex brand

• An all year-round @ptsandstampex social feed across Instagram, Facebook, Twitter, LinkedIn and YouTube with regular Stampex content

• A wider show experience to attract new visitors including Displays and a Philately Week promotion across London!

• Targeted marketing of Stampex in traditional and new spaces

• Your brand and business details on the Stampex Show Map

• Your brand on the Stampex International Website

• Your brand featured across months of publicity – the more photos, stories and news you give the PTS, the more we’ll promote you!

• Access to the PTS and Stampex team to help you plan and make the most of the show and Stampex brand

• And more….

Your booking helps us to do all of the above, for you, for the society and for the future of the hobby.

New Venue Space

Floor plan last updated 29th February 14:31 UK.

Floor plan subject to change. 

Floor Plan

Floor Plan Price List

Stand Hire information:

• Stands include shell scheme with fluorescent strip lighting and glass counters as standard. Glass counters can be removed if they are not required. Stands come with chairs and trestle tables (6ft) free of charge. All stands come with a Stampex branded name sign

• All stand holders and table top dealers must be PTS Members – to see benefits and apply visit www.thepts.net/benefits

• Stands are sized to allow for corner configuration or a small flap to be installed across the glass counters to allow for entry

• All stands are priced by metre frontage (not by square metre). The show has pricing zones (revised on an annual basis) based on zone popularity/visitor traffic flow estimates and how the stand is positioned compared with other attractions

• Some stands are restricted due to surrounding stands or health and safety requirements stipulated by the Business Design Centre

• Some stands have space in the visitor aisles for stools

Table Top Area information:

• Your Table Top hire fee will include: tables as per floor plan, chairs for clients as well as chairs for inside the area, and table cloths

• Table cloths (provided) must be used

Gallery Bay information

• Your Table Top hire fee will include: 8 tables and 14 chairs for clients as well as chairs for inside the area, and table cloths

• Fluorescent strip lighting is included as is a name sign for your business

Advertising Opportunities

There are a number of places and spaces available for you to promote your brand further.

Most opportunities are first come, first served. Opportunities will be released soon!

Opening Hours

The show will be open to the public:

Wednesday: 10:30 – 17:00 (PTS Members can enter from 10:00)

Thursday: 10:30 – 18:00

Friday: 10:30 – 17:00 (followed by the PTS AGM)

Saturday: 10:30 – 16:00

On Tuesday, we will allow stand holders access from 3pm. Everyone must clear of the BDC venue by 20:00

 

The venue will still open at 8am for stand holders Wednesday – Friday and from 9am on Saturday.

We ask all stand holders to clear the BDC Venue by 17:30 on Wednesday, 18:30 on Thursday and Friday, and by 20:00 on Saturday.

On the Saturday, stand holders and table top dealers may pack down from 16:00. 

Overseas Dealers

If you plan to bring commercial goods into the UK to sell (and re-export unsold goods.), the PTS recommends using a procedure called ‘Merchandise In Baggage' (MIB) or ‘Customs Handling Import Export Freight' (CHIEF).

Firstly, you will need to become registered for UK VAT. There are many professional organisations who can assist you with this but if you are struggling to find one, please contact the PTS who can recommend someone to you. When applying for a UK VAT number, you need to activate EORI to ensure your VAT number is live on the HMRC customs system.

Once you have obtained a UK VAT number, you can contact the PTS’s preferred agent, Five Starwho will arrange the necessary import/re-expert paperwork for you. They will request:

  • Value of goods to be imported

  • Weight of goods to be imported

  • Flight details

  • Copy of passport

  • Other paperwork may be requested such as a document with your company header/ company registration details

  • The 2022 cost for Five Star’s service was approximately £125.00 for import and £125.00 for re-exportation.

Upon arrival in the UK, you should enter the red channel, advise you have a pre-cleared C88, hand over the paperwork supplied by Five Star, await clearance and proceed to enjoy a hopefully successful Stampex. Towards the end of the show, you will need to reverse this procedure, advising Five Star of sales made to enable them to complete your export of unsold goods.

Unfortunately, we are currently unable to advise on the initial export of your goods from the place of origin or the re-importation of your goods to the place of origin.

The above information is subject to change. We recommend PTS Members familiarise themselves with the latest UK Government information at: https://www.gov.uk/topic/business-tax/import-export

Booking Terms and Conditions

Stampex 2024 Contact

All Terms and Conditions can be found within the Booking Form / Contract. 

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